Tool sprawl slows teams. Every new app adds logins, data silos, and training. Prefer fewer tools with clear owners over a crowded stack that nobody fully adopts.
Map each tool to a job: accounting, CRM, project tracking, chat, file storage. If two tools claim the same job, pick one source of truth and migrate or retire the other.
Adoption beats features. A simpler tool your team opens daily is more valuable than a powerful platform that sits unused. Involve the people who will use it before you buy.
Review the stack quarterly. Remove what is unused, consolidate where possible, and document how data moves between the tools that remain. Clean systems make reporting and handovers easier.
